Outlook has a long history of not searching all emails. If you are experiencing the problem, here’s what to do: Open Outlook. On the toolbar near your inbox, click Mail Settings (gear icon) and then select Advanced settings in the Search section; on this page enter include any headers with messages matching my search phrases option as selected by default and then save changes.
The “outlook 365 search not showing recent emails” is a problem that has been occurring for some time now. Microsoft has released a fix to fix the issue.
Milan Stanojevic is a writer who lives in Belgrade, Serbia.
Expert in Windows and Software
Milan has been fascinated by computers since he was a youngster, and this has led him to be interested in all PC-related technology. He worked as a front-end web developer before joining WindowsReport. Continue reading
6th of January, 2022
Publish date: July 2020
- When you have thousands of emails in your inbox, utilizing Outlook’s search tool becomes second nature.
- This comprehensive tutorial will teach you how to index all of your mails and restore search capabilities.
- Take a look at the video below to see how simple it is to repair a PST file.
Now you may recover your Outlook emails that have vanished. Emails might vanish for a variety of causes, including deletion, corruption, virus infection, program failure, or just being misplaced. This email retriever will return them to you safely and without errors, allowing you to utilize them straight away. You’ll be able to do things like:
- Outlook data that has been permanently erased may be restored.
- Emails, contacts, attachments, calendars, tasks, and notes may all be recovered.
- Get them all back, even if they’re inaccessible, damaged, encrypted, or lost!
This email retriever will return them to you in a secure and error-free manner.
Now you may get the file.
Outlook is a popular email client used by corporations and other corporate organizations all over the globe, and like any other regularly used application, it may develop difficulties over time that need patching and maintenance in order for it to continue to function effectively.
When using Outlook, you may wish to browse through your folders to discover some old mail, whether it’s in the Inbox or Sent folder.
If the search doesn’t get the results you want, it’s possible that your Outlook data file hasn’t been reviewed for indexing, so double-check that the search index is working properly.
Why isn’t Outlook scanning all of your emails?
The indexing feature in the Windows operating system is one of the most prevalent causes for Outlook not searching all emails.
This is a problem that affects all Outlook versions since they all require the same base to function, which is called the Outlook Search Index.
In the following cases, the solutions provided above should also apply:
- Outlook isn’t looking for recent emails — Setting the right search scope might help you out here.
- Recent emails aren’t showing up in Outlook’s search — Check to see whether the indexing procedure was completed correctly. Then you may try any of the other possibilities.
A number of remedies, as listed below, may be used to address this and other difficulties.
How can I get Outlook to search all of my mailboxes?
1. Make sure the PST file is in good shape.
- Using the Windows key + E shortcut on your keyboard, open File Explorer.
- Select This Computer.
- In the address box, type scanpst.exe and hit Enter, or click the blue arrow to search for the file.
- To start the software, double-click the file.
- Now type the name of the PST file. If you don’t know it, use the Browse button to look it up. You can generally locate it under the Users folder under Office, or simply use the File Explorer tool to search for *.PST.
- The program will begin recovering your data when you find the file and click the Start button.
You should be aware that to thoroughly restore your personal folder (.PST) file, you will need to run the Inbox Repair Tool numerous times.
Furthermore, the Inbox Repair Tool is not capable of resolving all discovered issues. It may not be possible to restore data that have been completely lost or damaged beyond repair in certain instances.
At the same time, if you need to quickly recover all of your Outlook emails, you must use the finest Outlook email recovery software and save your time.
File corruption, particularly the.PST file, which is the program’s database file, might cause Outlook not to scan all emails.
However, we have a great article on how to fix damaged files on Windows 10 that may assist you quickly!
If scanpst.exe was able to complete the task, it’s time to bring in the major guns.
Stellar Repair for Outlook can repair.pst files that have been corrupted or damaged. You will not only have access to all of the emails and contacts that may have been lost, but the indexing procedure will also be successful with a repaired.pst file.
This ensures that subsequent email searches provide accurate results. Essentially, Outlook search will operate as it should again.
2. Run an SFC scan.
- Select Run as Administrator after clicking Start and typing cmd in the search box.
- Press Enter after typing sfc/scannow.
- It will take some time for the procedure to complete, and the utility will attempt to recover any damaged data.
3. Switch to Safe Mode in Outlook.
- Select Settings from the Start menu.
- Select Update & Security from the drop-down menu.
- Select Recovery from the left pane, then Restart now from the Advanced startup drop-down menu.
- From the Choose an option screen, choose Troubleshoot.
- Then choose Advanced settings from the drop-down menu.
- Go to the Startup Settings section.
- Now press the Restart button.
- To start your computer in Safe Mode, press 4 or F4.
If Outlook does not search for emails in Safe Mode, the problem isn’t with your basic drivers; however, if it is, check your drivers and update or reinstall them.
4. Restore the system to its original state.
- To create a restore point, go to Start and put system restore into the search box. Then click Create a restore point.
- If asked, enter your administrator account password or give rights.
- Press the Restore System button.
- Click Next after selecting Choose a new restoration point.
- Select Next after selecting a restore point made before the issue occurred.
Hopefully, the system will be restored to a point prior to the onset of the Outlook issue, and everything will be back to normal.
5. Restructure the Index
- Select Options from the File menu.
- From the left pane, pick Search, then Indexing Options.
- Select Advanced from the drop-down menu in the new window.
- Rebuild may be found under Troubleshooting. This will start the indexing process; depending on the amount of your system files, this might take some time.
Rebuilding Outlook’s index should also fix the Search feature, and the app should run properly again after that.
6. Microsoft Office should be repaired or restarted.
- Select Settings from the Start button.
- Go to the Apps tab.
- In the list of apps, look for Office or Microsoft Office, click on it to expand it, and then choose Advanced options.
- Now go to the bottom of the page and click the Repair button. Check to see whether Outlook is operating properly once again. Return to the window and click the Reset button if necessary.
7. In Outlook, check the search scope.
- Select Options from the File menu.
- After that, click Search, then pick All mailboxes from the Results area, and then click OK.
Outlook is set up to search in its current folder by default, but if you follow the instructions above, it will check in all of your mailboxes when looking for an email.
8. Verify that the indexing is finished.
- Open Outlook, go to Search, then to Search Tools, then to Indexing Status.
- When the dialog box displays, see whether it contains the following information: Outlook has completed indexing all of your items; there are no things left to index.
Check the remaining items and wait around five minutes before checking again if the indexing isn’t complete. If they don’t go down, go on to the next option.
9. Select indexing options
- Click the Start button, put indexing options into the search box, and then choose the app from the list.
- Select Advanced from the Indexing Options menu.
- The File Types tab should be selected.
- Scroll down until you see msg in the Extension column, click it, and make sure the Index Properties and File Contents option is turned on. If you haven’t already, click on its box to do so.
Make sure Office Outlook MSG IFilter is shown in the Filter Description column. If this isn’t the case, either the Windows Search service isn’t functioning properly, or Outlook was unable to properly install the filters. For more information on this problem, contact Microsoft support.
Rebuild the search catalog ten times.
- Click Start, put indexing options into the search box, then choose the app from the list.
- Make sure Microsoft Outlook is included in the sites that are included.
- If not, choose Modify.
- Then, next to Outlook, click to activate the checkbox.
- Then, to return to the previous window, click OK and then Advanced.
- Select Rebuild in the next window.
- Close the window by selecting OK.
If indexing doesn’t complete or doesn’t include Outlook data files, contact Microsoft for assistance.
With this answer, we’ve wrapped up our guide on what to do if Outlook isn’t searching all of your emails, and we hope that our ideas were helpful in resolving this vexing issue.
Another suggestion is to periodically remove old emails that you no longer need.
Sometimes, simply doing so may help Outlook function quicker and better, preventing issues like these and others.
If none of these changes worked, you should go through our list of the top Windows 10/11 email clients and choose one that works better for you.
Did any of these suggestions help you address the problem of Outlook not finding all of your emails? Please share your thoughts in the comments box below.
Most Commonly Asked Questions
Was this page of assistance to you? 2
Thank you very much!
There are insufficient details It’s difficult to comprehend Other Speak with a Professional
Start a discussion.
Watch This Video-
Frequently Asked Questions
Why is Outlook search not showing all results?
A: Outlook search is unable to index all of your emails. If you have 1,000+ emails in your inbox, the limit will be reached and you wont see more results.
Why is Outlook not showing old emails?
A: The user may have created a rule that prevents old emails from being archived
How do I search all emails in Outlook?
A: You can use the search window at the top of your inbox or try this query in Gmail, t*e
- outlook search not showing recent emails
- outlook search not working 2020
- outlook search not finding all emails
- outlook 365 search current mailbox not working
- outlook search not working windows 10